SECRETARY (OA) (Title 5)
DUTIES:
(This is not an all-inclusive list ) Support to one or more supervisors. Participates intensively in the management of the office by applying a good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work. Prepares responses to requests for general information concerning the organization's functions from source material. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally. Establishes and monitors suspense dates and brings to supervisor's attention those that cannot be met by requested date or when there is a conflict. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Make arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list. Your resume must have complete information:
Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position. Do not copy the job description or your military MOS/AFSC/job duty description as your job duties. If you do this on your resume you will be rendered disqualified for the vacancy. Job duties should be related to the duties listed on this job announcement. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). GENERAL
Experience:
Do you have progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. SPECIALIZED
Experience:
One year of specialized experience equivalent to at least the next lower grade (GS-05) or pay band in the federal service or equivalent experience in the private or pubic establishing and maintaining a database system for tracking/monitoring correspondence; Utilizing and maintaining office equipment (copier/printer, fax machine, telephones, etc); Operating Microsoft Office (Word, PowerPoint, Excel, Access, Outlook, etc); Running reports from an automated scheduling system; Coordinating with staff to ensure timely, effective travel arrangements; Providing general calendar maintenance i.e. maintaining calendars, recording appointments, and arranging for meetings; Memorandums; Maintaining office supply inventory; Assisting in compiling data and preparing reports; Screening incoming telephone calls and visitors.
Estimated Salary: $20 to $28 per hour based on qualifications.
(This is not an all-inclusive list ) Support to one or more supervisors. Participates intensively in the management of the office by applying a good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work. Prepares responses to requests for general information concerning the organization's functions from source material. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally. Establishes and monitors suspense dates and brings to supervisor's attention those that cannot be met by requested date or when there is a conflict. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Make arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list. Your resume must have complete information:
Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position. Do not copy the job description or your military MOS/AFSC/job duty description as your job duties. If you do this on your resume you will be rendered disqualified for the vacancy. Job duties should be related to the duties listed on this job announcement. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). GENERAL
Experience:
Do you have progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. SPECIALIZED
Experience:
One year of specialized experience equivalent to at least the next lower grade (GS-05) or pay band in the federal service or equivalent experience in the private or pubic establishing and maintaining a database system for tracking/monitoring correspondence; Utilizing and maintaining office equipment (copier/printer, fax machine, telephones, etc); Operating Microsoft Office (Word, PowerPoint, Excel, Access, Outlook, etc); Running reports from an automated scheduling system; Coordinating with staff to ensure timely, effective travel arrangements; Providing general calendar maintenance i.e. maintaining calendars, recording appointments, and arranging for meetings; Memorandums; Maintaining office supply inventory; Assisting in compiling data and preparing reports; Screening incoming telephone calls and visitors.
- Department:
0318 Secretary - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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